Kālida Foundation · Digital Transformation

Foundation Kālida

Digital Transformation Plan

2026 — 2028

Digital Ecosystem · Today

Kālida's
website today

Everything the foundation offers the world goes through a single digital touchpoint.

fundaciokalida.org

Kālida Website on WordPress

Web→Sinergia

Sinergia←Web

Internal Management System

Sinergia CRM

Kālida's administrative engine. It centralizes internal operations and syncs in real time everything the website needs to publish.

Complete administrative management

Budgets, invoicing, suppliers and the foundation's financial control.

Patients, families and volunteers

Registration, history and tracking of everyone connected to Kālida.

Schedule and activities

Workshops, groups and events managed internally and published automatically on the website.

Impact reports and metrics

Reporting for donors and institutions generated from real Sinergia data.

Current Operations

Anatomy of a broken process

Publishing a workshop requires manual intervention at every step. And every new module inherits exactly the same problem.

The workshop flow · from Sinergia to WordPress

01

Psycho-oncologist

Creates the workshop in Sinergia CRM

02

Auto

Sinergia → WP

Generates a draft in WordPress

03

Manual

Intern

Reviews and edits the draft

04

Manual

Intern

Publishes manually on WordPress

05

Intern / External

Basic errors: intern · Serious errors: external provider

Three silos with no real connection

Excel

Psycho-oncologists

Administrative

✕

Sinergia

Main CRM

Partial data

✕

WordPress

Public website

Closed system

Why we can't scale

01

WordPress as a closed monolith

No public API or shared data model. Any new integration requires development from scratch.

02

Every new module inherits the problem

Solidarity Initiatives will follow the same cycle — draft, manual review, manual publishing. Friction grows along with the organization.

03

No internal technical capacity

Serious errors outsourced. Key data sits in Excel outside Sinergia. The organization scales on spreadsheets, not infrastructure.

The problem of scaling

A broken process multiplies

Opening Center 2 in Granollers doesn't just double the space. It doubles every manual process, every error, and every piece of data that goes unrecorded today.

Center 1 · Barcelona · Active

Kālida Foundation

Manual workshop publishing

Error handling by intern

Data in Excel outside Sinergia

×2

What goes wrong, goes wrong twice

Center 2 · Granollers · Coming soon

Kālida Granollers

Who manages the workshops?

Who fixes the website errors?

Another Excel sheet? Another intern?

×2

Human error

Two review flows with no traceability. Without a system there's no way to know who changed what, or when.

×2

Manual time

Every workshop, publication and correction multiplied across two centers. The intern doesn't scale. Neither does time.

×2

Invisible data

What doesn't make it into Sinergia today won't make it in tomorrow either. Two centers, two Excel sheets, zero visibility for donors.

∞

No base to grow on

WordPress can't orchestrate two centers. Every new module requires refactoring from scratch.

And as the solution, we present:

From manual process to real automation —
The digital infrastructure designed so the team can focus on what really matters: people.

↔ bidirectional

→ inbound

→ outbound

The switchboard that connects everything

Sinergia CRM

Patients Events Finance

WordPress

Calendar Shop Blog

×2

Physical Centers

Capacity Records Reports

Future

Mobile App

Notifications Impact

Technical Architecture · Infrastructure

External Cloud

Managed by Sinergia S.A. · Not controlled by Kālida

SaaS Online

Sinergia CRM

REST API HTTPS · 443 OAuth 2.0 JSON

Patients · Events · Finance · Reports · History

Endpoints consumed by the API

GET /patients GET /events POST /sync GET /economy

↔

HTTPS
REST · JSON
Bidirectional

Kālida Server

VPS · Ubuntu 22.04 LTS · SSL/TLS · UFW Firewall

Own 99.9%

WordPress

PHP 8.2 MySQL 8.0 WooCommerce Port 443

Calendar · Shop · Blog · Forms · Campaigns · Initiatives

Kālida Connect API

Orchestrator

REST · JSON JWT Auth Webhooks Port 443

Synchronization · Automation · Centralization · Unified reporting

+

New future functionality

Roadmap

Additional modules connected via the Kālida Connect API — advanced analytics, communication automation, and unified reporting across centers.

↓ Devices and clients connected via the Kālida Connect API ↓

Physical Center 1 · Barcelona

Active · Full integration

HTTPS Real-time capacity Records Reports

Physical Center 2 · Granollers

Integrating · Opening 2028

HTTPS Real-time capacity Records Reports

Mobile App

Future

iOS · Android · 2027

OAuth 2.0 Push Notifications Direct impact

Execution Plan · 2026 — 2028

The project phases

0

Phase 0

Leadership & BI

2026 · Q3

BI / Project Lead profile
Data audit in Sinergia
Impact KPIs and reporting
Governance and architecture

1

Phase 1

API + Integration

2026 · Q4

Building the Kālida Connect API
Sinergia ↔ WordPress integration
Automatic activity publishing
Webhooks and documentation

2

Phase 2

New Website

2027 · Q1

Complete website redesign
New user experience
Full integration with the API
Unified Shop, Calendar and Blog

3

Phase 3

Automations

2027 · Q1–Q2

Real-time capacity and records
BI dashboard for donors
Automated communications
Unified reporting by center

4

Phase 4

Mobile App

Optional · 2027+

App for patients and caregivers
Calendar, registrations and push notifications
Extension to Granollers
Groundwork for future Kālida centers

Not committed

Each phase delivers independent value · Investment can be structured in stages